10 Best Fleet Management Software to Consider in 2024

Are you a fleet manager struggling to track your fleet driver performance?

Is it turning challenging to reduce your operational costs while meeting timelines?

Does it become hard to ensure your drivers’ safety on the road and ensure regulatory compliance?

If yes, it’s time to tap into the potential of advanced fleet management software. Whether it is optimizing routes, tracking your drivers’ behavior, or managing your vehicles’ maintenance schedules, a comprehensive fleet management software does it all for you. 

However, with a plethora of options available out there, you may find it overwhelming to pick the best fleet management software for your business. 

But worry not, as we’ve got you the list of top 10 fleet management software. This blog covers their in-depth analysis of functionality, advantages, and disadvantages to help you make a data-driven decision and pick the most suitable one for your business. 

Why Fleet Management Software is Important?

Fleet management software is important as it provides various benefits, as follows. 

• Real-time visibility and mobile access help manage operations remotely yet efficiently.
• By using proactive maintenance and service history tracking that fleet management software provides, you can extend vehicle lifespan.
• Driver behavior monitoring and instant overspeeding alerts help you take proactive actions to ensure drivers’ safety on the road. 
• Optimized routes created through a fleet management system help reduce unwanted extra miles and idle hours, reducing fuel costs and associated vehicle maintenance expenses.
• Fleet management software helps comply with Hours of Service (HoS) regulations by scheduling drivers based on their shifts, avoiding instances of overtime.

Now that you know how fleet management software is valuable, let’s find out the different industries and sectors that use it. 

Who Uses a Fleet Management Solution Software?

A fleet management platform is widely used by businesses run by the government as well as logistics and transportation companies. Here is the list of users.

Government and Public Users

Many government organizations have large vehicle fleets and a need for management software. These include public transit, municipalities, states, counties, police, and other government agencies. Each of these users needs to track asset utilization, keep a log of maintenance schedules, track work vehicles, and do employee management.

Transportation

Again, many users in the transportation realm need fleet technologies to take care of fleet activities. On the private side, delivery companies and private transport need fleet management technology software. School bus companies – private and public- also require vehicle tracking devices and flexible fleet tracking solutions. For all these use cases, business software such as fleet management software is useful to track all these business operations, preventative maintenance scheduling, keeping a vehicle maintenance log, and more.

Utilities

Most utilities generally manage several types of vehicles and fleet assets. The industry standard is that they have business intelligence for all their activities. Utilities need their assets to work and be dependable, as they offer critical delivery services. They want to reduce downtime as much as possible. Industry-leading fleet management tools for utilities generally include a suite of options for deeper integration for their different types of assets.

Construction Contractors

Construction is similar to utilities in that they want to reduce the downtime of their machines and assets. A fuel management module and fuel consumption tendencies are also critical for them, as well as asset tracking and maintenance approvals. Fleet safety and regulations are also paramount for every construction team.

Criteria for Selection

We evaluated the top 20 market-leading fleet management and vehicle tracking software based on the following criteria:

Price: 

This is the total of different costs, including upfront costs, subscription fees, hardware costs, and additional charges for add-ons.

Tracking: 

How accurately a system monitors vehicles’ locations and movements is essential to determine the effectiveness of a fleet management system. We analyzed the software based on GPS tracking capabilities and geofencing.

Driver management: 

This feature is crucial to track drivers’ behavior and activities and includes monitoring their behavior, performance, and identification. 

Vehicle management: 

This functionality enables efficient vehicle management and maintenance through vehicle health monitoring and maintenance scheduling. 

Additional features: 

We also evaluated the software based on more features beyond tracking and management, including real-time status updates, routing, and dispatching capabilities. 

We eventually boiled down to 10 top software options that we found excelling in multiple areas and compiled a list. 

The next section will dive deep into a detailed analysis of each software we picked for you to make an informed choice. 

Best Fleet Management Software

Here are the top 10 fleet management software solutions to choose from.

1. Upper

Best for vehicle routing and tracking 

Upper is a fleet route management software solution that transforms how you carry out your delivery fleet operations. 

Whether it is creating the best routes for delivery drivers, tracking their progress, or analyzing their performance, Upper provides all you need to enhance your fleet operations. 

Some additional features

• Advanced routing algorithms: These help you create the most efficient routes based on multiple constraints, including delivery time windows, and priority, that help delivery drivers reduce their time and distance on the road.
• Dynamic route adjustments: They help you adapt your routes to real-time changes, such as emergencies or accidents, and prevent potential disruptions.
• GPS-based monitoring: It ensures you keep track of your vehicles’ locations and identify potential issues such as deviations or delays to address them proactively.
• Bulk address import: This allows you to import multiple addresses directly from an Excel spreadsheet or CSV file so your planning is fast. It also relies on address validation capabilities to flag inaccurate or redundant addresses, eliminating the errors that the manual approach may have caused.
• Command K: This allows you to look for specific drivers, routes, and customers’ details to save time on manually going through manifests, and expediting your fleet management. 
• Analytics & Reporting: This provides you with insights into your fleet performance based on daily stops covered or missed, time spent at a stop, and distance traveled. Based on this information, you can make data-driven decisions to identify and eliminate inefficiencies. 

What maintenance features does Upper offer?

Optimizing route sequences is crucial for reducing operational costs and fuel consumption. By creating the most optimal sequence of stops, Upper helps you reduce delivery time and distances and hence, associated wear/tear and maintenance costs.

Further, complying with Hours of Service (HoS) is essential to avoid legal penalties. Upper assists you with that by allowing you to assign delivery tasks to drivers based on their shifts and break durations, preventing overtime.  

Navigation apps play a critical role in real-time route guidance and driver safety. Upper allows for integration with preferred navigation apps, such as Google Maps, Waze, or Apple Maps to get real-time traffic alerts while navigating routes. 

Moreover, voice-guided navigation instructions help drivers stay focused, enhancing their safety on the road.

Efficient driver zone management is key to minimizing unnecessary travel and ensuring compliance. Upper lets you define zones and assign drivers to them based on proximity, preferences, or familiarity with the area. This helps you reduce unwanted backtracking, and long detours, and achieve compliance, especially if your business involves delivering regulated products such as liquor or marijuana.

Real-time fleet monitoring is essential for maintaining operational safety and efficiency. Tracking your fleet is another important aspect and Upper helps you achieve it by providing real-time updates on your drivers’ locations through GPS-based monitoring. 

You can also track unsafe driving behavior through overspeeding alerts and take immediate measures to avoid tickets or incidents.

Tracking mileage and fuel consumption provides critical insights into fleet performance. Upper provides GPS-based tracking and detailed summary reports that let you track the distance covered per route and variations from assigned routes. Based on that, you can take proactive measures to reduce distance and save on operational costs.

Compliance with load restrictions while maximizing stops is also crucial. Upper provides vehicle capacity optimization to help you assign delivery orders to drivers based on their vehicles’ payload capacity. 

Upper further optimizes pickups and deliveries in the same route while ensuring the total load doesn’t exceed threshold to minimize empty miles. It also lets you create truck-restricted roads for heavy commercial vehicles to avoid tickets and penalties. 

In short, Upper is the all-in-one solution that lets you streamline multiple fleet management aspects for your business. 

2. GPSWOX

Best for GPS tracking

Headquartered in London, UK, GPSWOX is a popular fleet management software developed in 2014 by a team of professional hardware and software engineers. 

It is primarily designed to track vehicles, trucks, cargo, bicycles, boats, people, and mobile in real time and receive notifications. Drivers can also use tools on their mobile apps to monitor temperature and distance traveled. 

Features: 

• Geofencing: It helps create a virtual boundary around a real-world geographical area, which enables software to trigger an action when a mobile device enters or leaves it. 
• Cross-tracker compatibility: GPSWOX works with multiple GPS fleet trackers (2G/3G/4G) and supports multiple sensors and parameters. It also enables integration with a custom GPS tracker.
• Fleet reporting: Allows you to view vehicles’ current locations and past paths followed on detailed maps with satellite imagery to get insights into their performance and make informed improvement decisions.

What maintenance features does GPWOX Offer?

GPSWOX offers various maintenance features that help streamline fleet management and reduce operational costs. It helps you create customizable maintenance schedules based on different aspects, including mileage, operating hours, and time intervals. 

Moreover, you can generate periodic reports that highlight vehicles that require predictive maintenance and upkeep, which eventually helps minimize unprecedented downtime. 

Support for remote diagnostics is also valuable in identifying fault codes and error conditions, giving insights into vehicle operations. You can use this data to identify and address issues through informed decisions in case there are incidents or accidents.

3. Fleetio

Best for vehicle and asset inventory tracking

Fleetio software is a highly reliable option for fleet managers and provides an all-in-one platform to help you manage inspections, work orders, PM schedules, and parts inventory centrally. 

This cloud-based fleet management system automates fleet operations for multiple industries and suits small or mid-sized fleet operators.

Features: 

• Inventory management: Allows you to track spare auto parts inventory and send low inventory alerts to avoid stockouts. 
• Fleet management dashboards: Fleetio provides an eagle-eye view of your fleet operations by giving details regarding issues, time taken to resolve them, top reasons for repair, and on-time service compliance.  
• Vehicle lifecycle management: It provides historical data to help you decide when to replace and inform your vehicle acquisition and replacement strategy.

What maintenance features does Fleetio provide?

Fleetio makes managing your fleet maintenance effortless by giving you the tools to stay ahead of potential issues. You can set up automated maintenance schedules tailored to your fleet’s needs—whether by mileage, engine hours, or time intervals. 

When a service is due, you’ll get a notification straight to your smartphone or web app, so you’ll never miss a check-up. Simply log the completed task, and Fleetio resets the schedule for next time. This proactive approach ensures your vehicles are always ready to hit the road, minimizing unexpected downtime.

Keeping track of repairs and expenses is just as simple. Fleetio lets you log service details, replacement parts, and labor costs directly into the platform, giving you a clear picture of your fleet’s maintenance history and costs. Plus, with features like fuel tracking and parts inventory management, Fleetio provides an all-in-one solution that eliminates the need for juggling multiple tools. The mobile-friendly app also lets your team update logs and inspections on the go, keeping everyone connected and in sync.

For a more comprehensive view of your fleet’s performance, Fleetio’s detailed analytics and customizable reports give you actionable insights into maintenance trends and costs. 

From tracking recurring issues to optimizing service schedules, Fleetio empowers you to manage your fleet efficiently and cost-effectively. It’s more than software—it’s your go-to companion for fleet maintenance made easy.

4. Odoo Fleet

Best for tracking maintenance schedules

Odoo is sophisticated and advanced software and a leading fleet management platform. It includes all the features that you would require and expect from premium fleet management software. 

It also includes other components such as CRM/sales tools, e-commerce capabilities, marketing, and much more. Reviewers have given this company many favorable ratings. Odoo Fleet used to offer a completely free version of the app.

The company has recently decided to change its business model and offer a free trial instead. This means that this software technically does not qualify as free management software. 

Features

• Vehicle management: Odoo Fleet lets you create and organize all the stages of vehicle acquisition, starting requests to vehicle registration. It provides you with a Kanban view to stay up-to-date with every vehicle’s status.
• Customizable categories: This allows you to create custom categories, models, and manufacturers to fit your organization’s fleet needs.
• Metric tracking: It logs every repair and maintenance for each type of car, type of service, vendor, and any additional notes if required. 

What maintenance features does Odoo Fleet offer?

Odoo Fleet organizes fleet data efficiently in a centralized platform. Users schedule maintenance tasks based on mileage, time, or other parameters to ensure vehicles stay in optimal condition. Automatic notifications provide timely reminders for upcoming services, while completed tasks update schedules for the next cycle.

The platform tracks key expenses like fuel, repairs, and insurance, offering clear insights into operating expenses. Detailed reports highlight trends and inefficiencies, helping users refine fleet performance. Customizable dashboards present actionable insights, supporting informed decisions to enhance cost efficiency.

Odoo Fleet integrates vehicle, contract, and maintenance management into one cohesive solution. Its mobile-friendly interface allows teams to update records seamlessly, fostering effective collaboration and streamlined fleet operations.

5. Samsara

Best for fuel management and driver safety

Samsara is designed to improve fleet operations for businesses in different fields. 

Equipped with product hardware solutions, such as video-based safety, equipment monitoring, smart trailers, and workforce apps, Samsara forms a great choice for fleet management.

Features

• IoT-Driven Operations: Samsara utilizes the Internet of Things technology to collect real-time data, enhancing visibility and control over various business processes.
• Comprehensive fleet management: Samsara offers tools for tracking vehicle locations, monitoring driver behavior, and optimizing routes to improve efficiency and safety.
• Industrial monitoring solutions: Samsara provides robust monitoring systems for facilities and equipment, helping to prevent downtime and maintain operational integrity.

What maintenance features does Samsara offer?

Samsara Fuel and Maintenance simplifies fleet management by combining real-time telematics with powerful maintenance tracking tools. It enables users to monitor vehicle performance and fuel efficiency while staying on top of maintenance schedules. 

Maintenance tasks align with mileage, engine hours, or diagnostic alerts, ensuring vehicles remain in excellent condition. Notifications for upcoming services or potential issues help avoid downtime and reduce repair costs.

The platform provides insights into fuel usage and trends, helping users identify inefficiencies and reduce fuel expenses. Maintenance costs, repair histories, and vehicle diagnostics are easily accessible, offering a complete overview of fleet health. Detailed analytics allow users to address recurring issues and optimize vehicle performance.

Samsara integrates fuel and maintenance management into a single platform, fostering seamless collaboration. Its mobile-friendly tools ensure updates and insights are always at users’ fingertips, making fleet operations more efficient and cost-effective.

6. Verizon Connect

Best for driver safety and compliance

Verizon Connect calls itself “the fleet management software that helps your business move forward”.

Equipped with automated scheduling, real-time diagnostics, and fuel monitoring, it is an all-inclusive solution for your business fleet management.

Features:

• Fleet Tracking and Monitoring: Real-time GPS tracking provides the map view of your fleet and visibility into vehicle locations, enabling better management.
• Driver Safety and Compliance Tools: Tools such as AI dashcams, driver behavior reports, and compliance tracking help promote safer driving and simplify adherence to industry regulations.
• Advanced Route Optimization: Sophisticated algorithms automate route planning to improve delivery efficiency, reduce costs, and ensure timely arrivals, enhancing overall customer satisfaction.

What maintenance features does Samsara offer?

Verizon Connect Enterprise Fleet GPS Tracking provides an exhaustive solution to help manage fleets with real-time tracking and advanced analytics. It offers precise GPS monitoring to track vehicle locations, routes, and driver activity, which improves operational efficiency. 

Insights into vehicle usage and performance allow businesses to optimize routes, reduce idle time, and enhance productivity. The platform includes robust maintenance tracking tools, ensuring vehicles remain in optimal working condition. 

Notifications for routine maintenance or potential issues, based on mileage or diagnostics, help prevent costly downtime. Fuel consumption data and driver behavior analytics contribute to reducing fuel expenses and improving safety.

With its user-friendly interface and mobile access, Verizon Connect ensures fleet data is always within reach. The platform’s combination of GPS tracking and fleet insights empowers businesses to make informed decisions, streamline operations, and maintain a more efficient fleet.

7. Azuga

Best for customization to fit your needs

Azuga is an affordable fleet management software option for small businesses and is popular for its GPS tracking device that gets installed in less than 20 seconds. 

It reports every mile, stop, or vehicle and driver alert to track actions, analyze them, and report them to improve driver safety and efficiency at every turn. Azuga claims to have reduced driving citations by 57 percent, accidents by 38 percent, and 53% in wear and tear. 

Features: 

1. Dual-facing AI dashcam: This feature enhances driver safety by using AI to monitor both the road ahead and the driver, helping prevent accidents and improve overall safety​. 
2. Driver rewards: Azuga’s program rewards drivers for safe driving, which promotes better driving and reduces accidents. 
3. FleetMobile app: Azuga’s mobile app allows drivers and fleet managers to track their drivers’ shifts, monitor their performance, and improve efficiency.
4. Analytics and data visualization: This empowers fleets to identify issues and have data-driven discussions to address them in coordination with their risk team.

What maintenance features does Azuga offer?

Azuga Fleet Tracking offers a robust solution for maintaining fleet health by integrating GPS tracking with advanced maintenance tools. Its real-time tracking capabilities help reduce unnecessary mileage, lowering wear and tear on vehicles and minimizing engine strain caused by excessive fuel consumption. By avoiding high-risk areas, the platform also helps reduce the likelihood of accidents, contributing to safer operations.

As a leading fleet tracking system, Azuga combines innovation with practicality. Its platform optimizes routes through detailed analysis of journey stops, helping drivers follow the most efficient paths. 

This not only reduces driving time and fuel costs but also decreases the frequency of maintenance needs. With timely notifications for scheduled services and centralized maintenance records, Azuga ensures vehicles remain in top condition, enhancing overall fleet efficiency.

Azuga’s user-friendly interface and mobile accessibility further support proactive maintenance management. By focusing on minimizing vehicle strain and maximizing operational efficiency, it delivers a comprehensive approach to fleet upkeep.

8. Teletrac Navman

Best bespoke fleet management solution

Teletrac Navman’s Fleet Management Software offers a range of solutions to enhance fleet operations, focusing on cost reduction, risk management, driver safety, and growth. 

Features:

• Real-time GPS tracking: Teletrac allows you to track vehicles with high precision on a digital map. 
• Geofencing alerts: You can set up customizable geofences to alert managers once a vehicle enters or exits specific zones, allowing you to ensure route compliance and monitoring of service areas.
• Vehicle maintenance alerts: Teletrac Navman allows you to track vehicle diagnostics and maintenance schedules which helps notify you of upcoming service requirements or engine issues. ​
• Driver coaching: Teletrac provides live audible alerts and custom coaching tips to minimize unsafe driving habits, including tailgating and speeding.

What maintenance features does Teletrac Navman offer?

Teletrac Navman offers fleet maintenance features that streamline vehicle management and reduce downtime. The software automates maintenance schedules based on real-time metrics, such as mileage and engine hours, ensuring timely service and preventing costly breakdowns. Maintenance reminders keep fleet managers on track without missing critical maintenance.

It also monitors driver behavior, tracking harsh braking and rapid acceleration that can cause vehicle wear and tear. This data helps managers address unsafe driving habits early, lowering repair costs and improving fleet efficiency.

Additionally, mobile pre-trip and post-trip inspections let drivers report issues directly through the app, reducing paperwork and ensuring real-time service documentation. With insights into vehicle health and service costs, Teletrac Navman simplifies maintenance, helping managers make informed decisions and optimize fleet performance.

9. Linxup

Best for dash cam solutions

Designed to optimize operations, Linxup’s fleet management solution provides real-time GPS tracking, safety monitoring, and actionable insights. 

It has an array of user-friendly tools that help businesses improve efficiency, ensure compliance, and track fleets. 

Features:

• Dispatching and time tracking: Linxup provides integrated dispatching capabilities to simplify scheduling and task assignment.
• Historical route playback: Linxup provides animated route plays that show detailed trip segments, which provide insights into vehicles’ past movements and driver activities.
• Insights dashboard: Linxup provides a centralized platform that shows vehicle directions, speeds, locations, and drivers available nearby. This helps make decisions promptly and effectively. 

What maintenance features does Linxup offer?

Linxup offers a robust fleet maintenance solution that keeps vehicles reliable and minimizes downtime. Automatic diagnostics and DVIR compliance simplify pre- and post-trip inspections, ensuring all issues are logged and addressed efficiently. Its maintenance scheduling feature lets you set service intervals and receive reminders, keeping vehicles on track for routine checks and reducing unexpected breakdowns.

The platform also maintains detailed service records, helping managers track maintenance history and plan long-term care. Real-time diagnostics and alerts catch issues early, avoiding costly repairs. 

By addressing irregular maintenance—a key cause of downtime—Linxup helps reduce wear and tear, extend vehicle lifespan, and optimize fleet performance. It’s a practical, hands-on tool for maintaining a reliable and cost-efficient fleet.

10. RTA Fleet Management Software

RTA Fleet offers an efficient and user-friendly maintenance management solution for fleet operators. With features designed to automate and streamline key tasks, it helps you keep your vehicles in peak condition while minimizing downtime and repair costs. 

Features

• Fleet success scorecard: RTA Fleet allows you to evaluate fleet performance using RTA’s exclusive scorecard, providing actionable insights.
• Comprehensive asset management: RTA centralizes all asset data, including tracking availability, repair history, warranties, and lifecycle costs. This feature supports detailed replacement planning and helps optimize asset utilization​.
• Parts Inventory Management: Utilizes advanced algorithms to suggest on-hand inventory levels based on historical data and tracks warranties on parts.

What maintenance features does RTA Fleet offer?

RTA Fleet’s maintenance solution simplifies managing your fleet’s health with automated service reminders based on mileage or usage, ensuring you stay on top of maintenance and avoid costly breakdowns. Real-time alerts keep you informed, so you never miss an important service.

The system also tracks and organizes maintenance history, helping you spot recurring issues and make informed decisions about repairs or replacements. This level of insight can help you extend vehicle life and reduce unnecessary costs.

By integrating driver behavior data, RTA Fleet highlights how habits like harsh braking or rapid acceleration affect vehicle performance. This allows you to address issues early, reducing wear and tear and preventing costly repairs, making fleet management smoother and more cost-effective.

Pick the Right Fleet Management System

In conclusion, we hope this article helps you learn more about the different free fleet management software options. Our goal is to provide value to our readers to help them make the best decision possible.

Contact us or book a demo if you are willing to use advanced fleet management software like Upper. As we mentioned, the world is changing rapidly, and so you may need help from advanced tools to achieve your organizational goals. Upper could be your go-to software when it comes to dealing with everyday delivery operations.