The Ultimate Guide to Calendar-Based Scheduling Software for Delivery Businesses

keyKey Takeaways:
  • The best way to manage the duties for your service job is using a calendar-based timetable, which prevents the delivery team from ever being late or missing a delivery window.
  • Reminders, real-time availability, and automatic scheduling are a few features that can improve productivity and lower scheduling errors.
  • The accuracy of scheduling can be increased, and overbooking can be avoided, by using advanced features like time zone support and buffer times.
  • Team members, clients, and stakeholders can all benefit from better communication and collaboration thanks to calendar-based scheduling software.

With the increased inclination of businesses toward professional scheduling software, every other business wants to access a professional scheduling ecosystem to achieve desired results.

According to a survey, the appointment scheduling software industry is expected to grow at a CAGR of 13.1% from 2019 to 2026.

The most effective form of scheduling, Calendar-based scheduling, has its application in almost all industries where there is a need to schedule appointments and meetings.

This blog will give you a detailed study of 5 calendar-based scheduling software and their importance.

Benefits of  Calendar Based Scheduling in Delivery Business

Calendar-based scheduling is an effective form of managing your service job tasks and ensures that the delivery team never delays or misses out on a delivery schedule.

It can help the drivers visualize the scheduled delivery plans better and keep track of the updates or customer appointments to save time and effort.

Below are some benefits of calendar-based scheduling for businesses and service professional:

1. Schedule meetings and appointments

You can instantly schedule multiple appointments and book meetings within a few clicks that can help you with effective project management. You can minimize the back and forth emails between teams and streamline the communication channels.

Schedule meetings and appointments with calendar-based scheduling software

You can quickly handle employee scheduling, resource scheduling, team scheduling, and manage your customer bookings using appointment scheduling software.

2. Centralized view

The automated scheduling software can help you get an overview of the week, month, or year’s schedule. You can schedule events using the meeting scheduler and send automated email reminders to the meeting attendees to avoid missing on the meeting timings.

3. Detailed access

You can obtain details of different delivery appointments within a click on the booking page and get access to different connected calendars to manage different business aspects. You can set automated meeting reminders, create events, and perform different scheduling tasks using professional calendar and scheduling software for your business.

4. Automated reminders

Meeting scheduler apps enable you to send automated reminders to your clients before the appointment or meeting to never miss out on meeting times.

Automated reminders with calendar-based scheduling software

Use these benefits for effective delivery management and execution. A calendar view gives a wider perspective of the delivery schedule and enables the drivers to manage their work based on the set schedule.

Let’s look at the different calendar-based scheduling apps that you can use for your delivery business to streamline delivery tasks and ensure the maximum efficiency of your drivers.

5 Best Calendar-Based Scheduling Apps for Your Business

We have listed 5 top calendar-based scheduling apps that help you improve your scheduling workflows and streamline your delivery business. Have a look.

1. Upper Route Planner

Upper Route Planner tops the list as it is the best route scheduling software you can use for your delivery business. This software helps your delivery drivers optimize their delivery paths to save time and effort. The software offers a paid version and a free trial for its users. Below given are some of the handy features of Upper Route Planner:

  • Multiple route optimization options

    You can use the powerful scheduling ecosystem, automate the delivery process, and dispatch different delivery drivers to different locations within a few clicks. It can help you with multiple route delivery and management.

  • Easy access

    The software is easily accessible to your delivery workforce through different mobile devices like Android or iOS (Apple devices). Your team can check their daily delivery schedule and get optimized routes to deliver to the listed locations successfully. Also, Upper has a quick setup process so you do not have to spend much time getting used to it.

  • User-friendly interface

    It offers quality route planning and optimization features and has a user-friendly interface that makes it easy to integrate into your business ecosystem. The human-centric design approach enables the route planning process to be easier and makes the application useful in different industries like pharmacy, food, retail, and courier.

  • Minimize operational cost

    The software analyzes different real-time traffic and weather scenarios that can extract the shortest and the most optimized path for fulfilling your delivery orders. Upper Route Planner can reduce the cost and time while managing and executing delivery tasks to increase business profits and productivity.

The top features offered by the software are:

  • Route planning
  • Route optimization
  • Route scheduling
  • One-click dispatch
  • Reports & analytics
  • Proof of delivery
  • API integration
  • It offers custom plan for enterprise
  • Dedicated mobile app for drivers
  • Create cost-efficient routes with more than 500 stops
  • Helps you save up to 40% fuel costs
  • Easy to upload, use, dispatch, optimize, routes in bulk
  • Only 7-day free trial
  • It does not provide calendar view with scheduling feature

Use Upper for Delivery Scheduling

Set up your delivery schedule within a minute and perform multi-stop deliveries on time. Release a package with a single-click dispatch and get real-time updates using Upper.

2. Google Calendar

Google is not just an email provider. One of its apps, Google Calendar, is a well-known booking software. Being one of the best scheduling apps and calendar management software in the industry, you can add a delivery schedule to Google Calendar. This makes it easier for your delivery drivers to access the delivery address with details.

Google Calendar has an intuitive interface and provides you with built-in access to Google’s ecosystem. It’s one of the leading Google apps where your delivery drivers can access the Google Maps features to get the route for the delivery process.

It’s not designed for the delivery business, but you can use it for free if you don’t want to spend a penny on a dedicated delivery software that can handle the complexities of your delivery management. 

Google Calendar provides you with great support where you can address different scheduling issues that can help you achieve your desired delivery targets easily.

Your team members can easily access the application on different mobile devices, which increases the accessibility of the app. It’s a great tool for scheduling meetings with your team members to discuss different business-related issues.

Along with scheduling types of meeting, this free calendar app lets you send automatic appointment notifications and receive emails  directly to your email address to schedule meetings. If you want a streamlined scheduling process, then Google Calendar is definitely a strong contender.

  • It offers alerts and calendar sync functionality to make the scheduling process mush easier
  • The application’s design is smooth, and you get regular updates from Google for its smooth functioning.
  • You can integrate Google Maps, and Gmail with your delivery schedule to create a solid business management ecosystem.
  • Not a dedicated application for delivery business
  • Manual addition of delivery schedules
  • Inefficiencies in managing business operations

3. Calendly

Calendly is amongst the popular appointment-scheduling tools that allow users to schedule meetings, demos, appointments, or other upcoming events. You can share your schedules with multiple users to ease your scheduling process and client management.

Whether you want to schedule an appointment, set reminders, schedule a call, or have an important interview, Calendly will do it for you. Calendly has both a free and a paid version. In the free version, you will get access to the limited features of Calendly.

Meanwhile, in the paid version, you will have advanced features like multiple calendars per user, no Calendly watermark, unlimited meetings per month, customizable notifications, an advanced reporting feature, and more.

Moreover, Calendly eases your job of sending follow-up emails, email alerts, automatic appointment notifications, meeting requests, schedules through email, and confirmation email.

It enables you to integrate it with other calendar apps, payment apps, project management software, CRM systems, and video conferencing platforms.

  • Easy integration with multiple software
  • Available for both individuals and teams
  • Instant customer support
  • Gets crashed occasionally
  • Lacks some important features

4. WorkWave

Workwave is a powerful route planning and appointment app ideal for your delivery business that can help you increase business efficiency and ensure that your delivery drivers deliver quality results.

Different team members can access the scheduled calendar and data to collaborate effectively and deliver quality results. This comprehensive scheduling solution also offers great route optimization options that can help you ensure the deliveries are cost and time-effective.

The customers can also get real-time updates about the changes in the delivery schedule and the ETA of the deliveries for better transparency.

The calendar software offers multiple meeting types and provides you access to multiple calendars for better viewing experience. The scheduling app can remove the hassle to schedule appointments and provides excellent features to effortlessly manage flexible bookings. 

Also, WorkWave lets you remind customers through email by sending automatic email notifications directly to their email accounts. You can send the appointment reminders and follow up SMS reminders to your team of employees and clients to ensure professional follow ups.

  • Great technical support
  • API with easy integration
  • Shows ETAs
  • User-friendly access
  • Has consistent clutches
  • Multiple locations take time to get added

5. is a calendar software to make scheduling meetings easier, quick, and hassle-free. Not only scheduling, but you can also manage scheduled meetings and cancel or reschedule anytime you want.

With this appointment scheduler, you can easily schedule meetings. It can even work as employee scheduling software. is a standard meeting scheduler that allows you to view your availability and precisely select the optimal times for your appointments and meetings.

Top-rated meeting scheduling apps like can be used to customize your meeting options and streamline your scheduling process. It has a feature of appointment padding that lets you get spare time for preparation or travel for the meeting.

This personal calendar is completely customizable so that you can set a brand color and your company’s logo in the calendar. This calendar can be embedded directly into your website to help visitors schedule tasks with you easily.

Other important features include scheduling data export, password protection, captcha tests, configurable booking form, and group bookings.

Just like other calendar apps, is available in both free and paid versions. There is a major difference in both versions. In the paid version, you will get access to features additional to that of the free version. Paid version includes features like unlimited bookings, custom meeting lengths, selection of meeting types and much more.

  • Send meeting reminders to clients a day or two prior
  • Clients can make payments directly from the app
  • Quick calendar integrations with other software
  • Does not have a mobile app
  • Dissatisfactory customer support


Calendar-based scheduling means that the appointment or delivery schedules are visible in the calendar with the date and time of the individual tasks. You can get a complete overview of the month’s schedule and access the individual details of the deliveries. It can help the users handle the upcoming work properly based on the schedule set.

Yes, Google offers Google Calendar that can be used to schedule different business tasks and get reminder notifications to never miss out on the scheduled work. The interface is smooth, and you get the backing of Google to ensure you don’t face technical troubles using the application.

You can choose from multiple delivery business scheduling software, but there’s nothing better than Upper Route Planner. It can help you to streamline your delivery business workflow and ensure that you can increase your business efficiency with finesse. It can help you create a professional communication network between your on-ground delivery team and management to remove errors and redundancies for increased business effectiveness.

A delivery scheduling software can enhance the business productivity and help the delivery business scale the work operations. It can add automation and schedule management to the delivery business to streamline the delivery operations and ensure that you achieve your business targets within a specific time.

Yes, it is profitable because of the rising demand in different retail and wholesale industries. People are looking for professional delivery providers to help them get the online order product with a great quality experience.

To Conclude

Choosing the best calendar-based scheduling software can be difficult for you, but when talking about route scheduling and optimization, there’s no better option than Upper Route Planner. 

That’s why it is rightly said that Upper is the go-to software for route scheduling for any type of business. So, if you are associated with a small or large delivery team, you can always schedule routes on Upper with a few clicks. 

Upper Route Planner will help you transform your business and save up to 95% of your route planning time. You can scale your business to a new height and stand out from the rest in your industry. 

Get access to a period to experience effortless job scheduling.

Author Bio
Rakesh Patel
Rakesh Patel

Rakesh Patel, author of two defining books on reverse geotagging, is a trusted authority in routing and logistics. His innovative solutions at Upper Route Planner have simplified logistics for businesses across the board. A thought leader in the field, Rakesh's insights are shaping the future of modern-day logistics, making him your go-to expert for all things route optimization. Read more.